Choosing the right AI Tool can feel overwhelming when there are so many options, and everyone seems to be using something different. In this episode of Run Your Private Practice with AI, I break down the differences between ChatGPT, Claude, Gemini, and Manus, and how each one fits into real therapist workflows. I talk through what these tools are actually good at, where they shine, and how thinking in terms of ecosystems instead of just one platform can help you save time and create a more flexible, sustainable practice.

AI Tips You Don’t Want to Miss:

• Why it helps to think of each AI Tool as a toolbox rather than trying to find one perfect platform.
• How ChatGPT works as a flexible starting point for admin, documentation templates, and marketing tasks.
• Where Claude shines for long form thinking, big documents, and nuanced writing.
• How Gemini fits naturally inside a Google Workspace, including HIPAA-compliant options.
• Why Manus has become my go-to for agent-based work, content creation, and building simple apps fast.

Mentioned in this episode:

• Manus: https://manus.im/invitation/KQM69QAMNAOQGH8

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Join the Clinical AI Club: www.clinicalaiclub.com

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

Running a private practice means juggling far more than client sessions, and finding ethical ways to save time can feel overwhelming. In this episode of Run Your Private Practice with AI, Kym breaks down how therapists can use the Perplexity AI Browser to handle repetitive business tasks, streamline daily workflows, and free up hours each week, without risking client privacy or PHI.

You will hear real examples of how an AI-enhanced browser can work alongside you as an assistant for marketing, email management, content organization, and admin tasks, all while keeping clear boundaries around clinical data.

AI Tips You Don’t Want to Miss:

• What an AI-enhanced browser is and how the Perplexity AI Browser works as an agent in the background.
• Clear guidelines on what therapists should and should not use AI browsers for.
• How Kym uses Perplexity to manage Facebook group questions efficiently with human oversight.
• Ways the Perplexity AI Browser can handle repetitive business tasks without replacing your professional judgment.
• How therapists can use AI browsers for SEO, content organization, and inbox cleanup safely.

Mentioned in this episode:

Perplexity Comet Browser https://pplx.ai/hypnotrans66501

Manus Agentic LLM https://manus.im/invitation/KQM69QAMNAOQGH8

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Join the Clinical AI Club: www.clinicalaiclub.com

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

If you have ever struggled to keep treatment plans updated, aligned, and insurance-ready, the new Berries AI treatment plans might be exactly what you have been waiting for. In this episode of Run Your Private Practice with AI, I'm sharing exciting updates from Berries, including a powerful feature that automatically tracks client progress and updates plans for you.

You will hear how AI treatment plans can pull directly from assessments, progress notes, and diagnoses to follow the golden thread, while still keeping you in control as the clinician. This episode is a must-listen if documentation feels overwhelming or time-consuming in your private practice.

AI Tips You Don’t Want to Miss

• How AI treatment plans automatically update based on client progress.
• What it means to truly follow the golden thread in clinical documentation.
• How AI can remove completed goals and generate updated treatment plans.
• Why insurance companies care about progress tracking and medical necessity.
• How to use AI as a support tool while maintaining clinical oversight.

Mentioned in this episode:

Berries Bites https://us06web.zoom.us/webinar/register/WN_p2tL7JjXRhWdANShaLvlAg#/registration

Heyberries.com/therapists

Waitlist Heyberries.com/emr

Tutorial https://heyberries.com/learn

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Join the Clinical AI Club: www.clinicalaiclub.com

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

As therapists, we are often taught to set big resolutions without accounting for burnout, unpredictable schedules, or fluctuating energy. In this episode of Run Your Private Practice with AI, I explain why traditional resolutions tend to fail and how goal setting needs to be redesigned to support your nervous system, not fight against it. Instead of using AI as a productivity boss, you’ll learn how to use it as a thinking partner to create realistic, sustainable goals that fit your actual life and workload.

AI Tips You Don’t Want to Miss:

• Why traditional goal setting does not work for therapists with fluctuating schedules and energy.
• How to prompt AI to ask reflective, intake-style questions before creating any goals.
• A simple framework for fewer goals with clear motivation and systems that do not rely on willpower.
• How to choose weekly or monthly rhythms instead of daily tasks for sustainable goal setting.
• How to create fallback plans for good days, hard days, and everything-is-on-fire days so goals do not collapse.

Prompts discussed in this episode:

• I am a therapist with a full clinical load and limited bandwidth. I want realistic goals that support my mental health, income stability, and long-term sustainability. Ask me thoughtful questions to help design resolutions that fit my actual life. No clinical advice.
• Based on my answers, propose three realistic resolutions that fit my actual life as a therapist. Each resolution should include a clear motivation and a simple system that does not rely on willpower.
• Break each resolution into daily, weekly, and monthly actions. Each action should take less than 15 minutes and feel realistic for a therapist’s schedule.
• For each resolution, give me a fallback version for a good day, a hard day, and an everything is on fire day. Make the lowest level so easy it still counts.
• Turn these resolutions into simple tools I will actually use, such as a checklist, weekly tracker, monthly overview, or calendar reminders. Keep it minimal and non-overwhelming.
• Act as my personal resolution coach. Check in weekly, help me recalibrate when life shifts, and remind me that sustainability matters more than perfection.

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Join the Clinical AI Club: www.clinicalaiclub.com

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

If you’ve been curious about how AI can actually support you as a therapist, this episode will give you real examples you can relate to. In this episode of Run Your Private Practice with AI, I’m sharing two powerful AI experiences from my own week that completely shifted how I think about what’s possible right now.

One involves using ChatGPT in a way I never expected during an emergency room visit, and the other is a deep dive into Google’s free research tool, NotebookLM. Together, ChatGPT and NotebookLM show just how practical, accessible, and supportive AI can be for therapists in everyday situations, both professionally and personally.

AI Tips You Don’t Want to Miss

• How ChatGPT group chats allow multiple people to collaborate inside one shared conversation.
• A real-life example of using ChatGPT to analyze information and think alongside doctors in real time.
• How NotebookLM can deep research therapy topics like cognitive distortions in minutes.
• Turning research into slides, mind maps, infographics, podcasts, and explainer videos.
• Creative ways therapists can use AI-generated resources for groups, workshops, and education.

Mentioned in this episode:

Infographic from Notebook LM https://notebooklm.google.com/

https://kymtolson.kartra.com/page/AI-Tools-for-Therapists

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Join the Clinical AI Club: www.clinicalaiclub.com

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

AI is moving fast right now, and it can feel overwhelming trying to figure out what actually matters for your practice. In this episode of Run Your Private Practice with AI, I’m breaking down what’s new in AI and sharing the updates I’ve been paying close attention to this week. I’ll share about ChatGPT 5.2, how to move between AI tools without starting from scratch, and what Google just released inside Google Workspace, so you can decide what’s worth your time and what you can ignore.

AI Tips You Don’t Want to Miss

• What’s different about ChatGPT 5.2, and why it already feels more usable.
• How to switch between AI platforms while keeping your preferences and context.
• A simple prompt that helps new AI tools learn how you think and work.
• How Google Workspace agents can automate repetitive email tasks.
• Why Gemini gems are similar to custom GPTs inside the Google ecosystem.

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Join the Clinical AI Club: www.clinicalaiclub.com

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

If you have ever felt overwhelmed trying to figure out how to position your practice online, deep research in ChatGPT can make the process so much easier. In this episode of Run Your Private Practice with AI, I walk you through how I use AI to uncover what clients are searching for and how to speak directly to their needs. You will learn how deep research can guide your content, marketing, and even the way you talk about your niche.

AI Tips You Don’t Want to Miss:

• How to use ChatGPT to dig into what your ideal clients actually want help with.
• The research prompts that reveal what people are searching for online.
• A simple way to turn search insights into content ideas for your practice.
• How deep research in ChatGPT for therapists can clarify your messaging.
• Why this approach helps you stand out in a crowded online space.

Mentioned in this episode:

AI for Therapists, Done Right https://kymtolson.krtra.com/t/AmODCviFY9a4

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Join the Clinical AI Club: www.clinicalaiclub.com

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

If you love exploring AppSumo deals for therapists, this episode is going to inspire you with fresh ideas. In this episode of Run Your Private Practice with AI, I share the tools I am using right now from AppSumo, including Greta, Manus, and other AI platforms that help me build web apps, streamline tasks, and simplify the way I present my offers. You will hear how these deals fit into real workflows and why lifetime tools can be such a game-changer.

AI Tips You Don’t Want to Miss

• How I use Greta to build quick web apps and quizzes for my offers.
• Why Manus is helpful for hosting apps and even acting as a browser agent.
• How I combined Greta and Manus to create a quiz that now lives on my website.
• What makes AppSumo lifetime deals valuable when you use a lot of tools.
• A look at new AI tools I purchased like Agenic Flow, for building agents.

Mentioned in this episode:

• Insurance Billing Profit Maximizer: https://kymtolson.kartra.com/page/e
• App Sumo deals Click: https://appsumo.8odi.net/Kym
• Enter our AI-Powered Private Practice Giveaway: https://kingsumo.com/g/m88558m/ai-powered-practice-giveaway
• Which of Kym's AI options are right for me Quiz https://resonant-semolina-3711dd.netlify.app/
• Manus https://manus.im/invitation/KQM69QAMNAOQGH8

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Join the Clinical AI Club: www.clinicalaiclub.com

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists