Most people think work falls through the cracks because people are busy, distracted, or unreliable.

More tools. More check-ins. More chasing.

This episode doesn’t blame people.

It points to something simpler.

The handoff.

When work moves from one task to the next.

From one person to another.

From “done” to “ready for the next step”.

That moment is where most businesses slow down.

Hi, I'm Mike Fox, host of this podcast, "Lone Wolf Unleashed."

In this episode, I break down why communication is not a separate task, and why if you’re not communicating, you’re not actually performing the work.

I explain how processes really work in the real world, why handoffs matter more than individual tasks, and how unclear expectations quietly destroy speed, trust, and cash flow, even in small, well-run businesses.

Using everyday examples and client scenarios, I show how missed handoffs force unnecessary follow-ups, extend cycle times, and keep founders stuck managing instead of moving forward.

This isn’t about more meetings.

And it’s not about micromanagement.

It’s about designing your processes so the right thing is with the right person at the right time, without chasing.

We cover:

Why communication is part of performance, not an extra responsibility

What a handoff actually is and why it’s the weakest point in most processes

How poor handoffs increase cycle time and hurt cash flow

Why founders struggle when hiring their first team member

How to set clear communication expectations inside your processes

What to document alongside tasks so work keeps moving without follow-up

The payoff is simple.

Less chasing.

Less managing.

Less work falling through the cracks.

You spend less time checking in and more time executing.

That’s how you free yourself up without growing a business you don’t want to manage.

And that’s how Lone Wolf Unleashed helps you build systems that give you back time, clarity, and control.

Chapters / Timestamps

00:00 Why work really falls through the cracks

00:48 A simple example of how processes break

02:23 Why communication equals performance

03:45 Cycle time, speed, and cash flow

04:30 A real example of a missed handoff

06:24 Why the handoff matters more than the task

06:50 Hiring, trust, and communication expectations

07:50 Reducing management time without micromanaging

08:48 Designing processes that actually flow

Links:

🔗 Lone Wolf Unleashed site – https://lonewolfunleashed.com

Mentioned in this episode:

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Most people think saving time in their business means automation, software, or hiring help.

New tools. New systems. More complexity.

This episode doesn’t do that.

Because the fastest win is simpler.

Stop rewriting the same things.

Standardise what doesn’t need thinking.

Get your evenings back.

Hi, I'm Mike Fox, host of this podcast, "Lone Wolf Unleashed."

In this episode, I break down why templates are one of the most underused tools for solo operators and small teams, and how they quietly unlock massive time savings without automation or extra staff.

I walk through real examples from client work, including how a single report template cut review time from an hour to fifteen minutes, reduced caseloads, and delivered a 422% productivity increase.

This isn’t about bureaucracy.

And it’s not about making work soulless.

It’s about doing the thinking once, so you don’t have to keep doing it every day.

We cover:

Why templates matter more than process maps or procedures

How to identify what should be standard and what should stay custom

Simple ways to structure templates so they’re fast to use, not annoying

Why templates are the foundation for automation, not the other way around

How AI can help you build templates quickly without overengineering

The payoff is straightforward.

You stop starting from scratch.

You copy, paste, and change the few things that actually matter.

That’s how you reduce admin without building a bigger business than you want.

And that’s how Lone Wolf Unleashed helps you switch off sooner and live larger.

00:00 Why templates deserve more attention

01:19 Why templates matter more than process documents

02:37 A real example of time saved with a single report template

05:04 What should and shouldn’t be standardised

05:40 Templates vs automation, and why order matters

07:17 Using AI to spin up practical templates quickly

08:51 How to design templates so they’re fast to fill out

10:06 Choosing your first task to templatise

🔗 Lone Wolf Unleashed site – https://lonewolfunleashed.com

Mentioned in this episode:

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Check out the "Websites Made Simple" podcast with Holly Christie at https://websitesmadesimple.co.uk/

Most people talk about AI agents like they’re some big technical project.

New tools. New workflows. New jargon.

This episode doesn’t do that.

Because the real win is simpler.

Stop doing repeat work. Get your time back.

Hi, I'm Mike Fox, host of this podcast, "Lone Wolf Unleashed."

In this episode, I walk through a real use case from my program. A not-for-profit leader trying to email politicians for funding, and how we built a custom AI workflow to tailor emails to the recipient’s communication style.

This is not “let AI write everything”.

It’s a practical framework.

Start with a solid template.

Use AI to research the person’s style from what they’ve already said publicly.

Benchmark it against DISC.

Then have the agent rewrite the email so it actually lands for that person.

The payoff is simple.

You stop writing from scratch.

You copy, paste, and only change 1, 2, 3 things, not seventeen. Lone Wolf Unleashed - Make Task…

Timestamped summary

00:00 Why this episode exists, using AI to improve written communication Lone Wolf Unleashed - Make Task…

02:22 The starting point, building a custom agent with a template first Lone Wolf Unleashed - Make Task…

03:55 The research step, pulling public interviews and content Lone Wolf Unleashed - Make Task…

04:53 The key insight, we communicate how we like to be communicated with Lone Wolf Unleashed - Make Task…

06:09 Feeding the template back in and tailoring it to the person Lone Wolf Unleashed - Make Task…

07:40 Custom projects in Claude and ChatGPT, and how to structure them Lone Wolf Unleashed - Make Task…

08:18 Why it matters, time saved and faster outreach volume Lone Wolf Unleashed - Make Task…

09:57 Using Whisper Flow so you can speak instructions instead of typing Lone Wolf Unleashed - Make Task…

11:16 The “my first agent” link and what it includes Lone Wolf Unleashed - Make Task…

Links:

🔗 Lone Wolf Unleashed site – https://lonewolfunleashed.com

🔗 My First Agent – https://lonewolfunleashed.com/myfirstagent