Most of what lands in your inbox was never going to need you, so how do you find the few emails that do? In this GTD Gem, Meg Edwards and Kerry Gallivan show how to connect your email to the AI tool you already use and have it do the first pass: sorting messages into next actions, Waiting For, archive and delete. Nothing gets sent or deleted without your say, and you stay focused on what's actually actionable.

What You'll Learn in This Episode:
👉 Why connecting your email to your AI tool comes first, and how permissions keep you in control
👉 How to ask AI to sort your inbox the GTD way: next actions, Waiting For, archive and delete
👉 How to set a recurring scan so older emails don't quietly pile up

🤖 Explore our new GTD + AI coaching programs:
👉 New to AI? Start here: https://gtdfocus.com/gtd-and-ai-tools-integration-program/
👉 Already using AI, leading a team, or managing agents: https://gtdfocus.com/gtd-and-ai-operating-system-program/

Timestamps:
00:00 Email, AI and Your GTD Practice
00:33 Connect Your Email First
01:25 Sort Your Inbox the GTD Way
02:55 Rescan Emails That Just Sit There
04:38 Wrap-Up and Resources

▶️ Watch the full GTD Gems playlist: https://www.youtube.com/playlist?list=PLRH9fEmS3ZFu5YBGGEdIg6ZKJtvhR2STp

🔔 Subscribe and hit the notification bell to catch every episode.

💭 Reflection question: How much of your morning goes into finding the emails that are actually actionable, rather than acting on them?

🌐 Learn more about GTD coaching: gtdfocus.com
📩 Email us at info@gtdfocus.com

Follow Us on Social:
📸 Instagram: https://www.instagram.com/gtdfocus/
💼 LinkedIn: https://www.linkedin.com/company/gtdfocus/
🐦 Twitter: https://twitter.com/gtdfocus

GTD Focus is the exclusive provider of GTD® one-to-one coaching in the U.S. and Canada. Our coaches have logged tens of thousands of hours helping leaders, creatives, and professionals bring clarity and control to their commitments.

For more GTD resources, visit gettingthingsdone.com or subscribe to David Allen's YouTube channel.

#GettingThingsDone #Productivity #GTDCoaching #AIProductivity #EmailManagement

Most of us still use AI like a smarter search engine. In this GTD Gem, Meg Edwards and Kerry Gallivan explain why the real shift is giving AI a job instead of a question, with two simple ways to put it to work on your next actions. Plus a bonus gem to see how well your AI already knows GTD.

What You'll Learn in This Episode:
👉 Why AI is more than an enhanced Google search, and what changes when you give it a job
👉 How to turn meeting notes or email threads into a list of next actions to review
👉 Why you still do the clarifying and organizing, so nothing lands in your trusted system without your thinking

🤖 Explore our new GTD + AI coaching programs:
👉 New to AI? Start here: https://gtdfocus.com/gtd-and-ai-tools-integration-program/
👉 Already using AI, leading a team, or managing agents: https://gtdfocus.com/gtd-and-ai-operating-system-program/

Timestamps:
00:00 AI Is More Than Search
01:21 Turn Notes Into Next Actions
02:20 Find Missed Email Next Actions
03:17 Bonus Gem: Test Your AI
03:51 Same GTD, Any Tool

▶️ Watch the full GTD Gems playlist: https://www.youtube.com/playlist?list=PLRH9fEmS3ZFu5YBGGEdIg6ZKJtvhR2STp

🔔 Subscribe and hit the notification bell to catch every episode.

💭 Reflection question: What's one job you could hand AI this week instead of just asking it a question?

🌐 Learn more about GTD coaching: gtdfocus.com
📩 Email us at info@gtdfocus.com

Follow Us on Social:
📸 Instagram: https://www.instagram.com/gtdfocus/
💼 LinkedIn: https://www.linkedin.com/company/gtdfocus/
🐦 Twitter: https://twitter.com/gtdfocus

GTD Focus is the exclusive provider of GTD® one-to-one coaching in the U.S. and Canada. Our coaches have logged tens of thousands of hours helping leaders, creatives, and professionals bring clarity and control to their commitments.

For more GTD resources, visit gettingthingsdone.com or subscribe to David Allen's YouTube channel.

#GettingThingsDone #Productivity #GTDCoaching #AIProductivity #NextActions

In this second GTD + AI episode of GTD Gems, Meg Edwards sits down with Kerry Gallivan, Certified GTD Coach and AI Integration Expert, to explore next action thinking. Kerry shows how AI can turn rough, messy notes into a short list of clear next actions, and how one simple word, "remember," teaches your AI to follow your GTD standards every time. The part that doesn't change: you still set the priorities and move every action into your trusted system.

What You'll Learn in This Episode:

👉 How AI can turn unstructured notes into a concise list of next actions

👉 How the "remember" command teaches AI to start every next action with a verb and capture complete Waiting For items

👉 Why your priorities and your trusted system still belong to you, not the chat

🤖 Explore our new GTD + AI coaching programs:

👉 New to AI? Start here: https://gtdfocus.com/gtd-and-ai-tools-integration-program/

👉 Already using AI, leading a team, or managing agents: https://gtdfocus.com/gtd-and-ai-operating-system-program/

Timestamps:

00:00 Welcome: GTD Meets AI, Part Two

00:54 Messy Notes to Next Actions

01:49 Teaching AI to Start with a Verb

03:01 Keep Your Trusted System in Charge

03:22 Waiting For and "Remember"

04:47 Wrap-Up and Resources

▶️ Watch the full GTD Gems playlist: https://www.youtube.com/playlist?list=PLRH9fEmS3ZFu5YBGGEdIg6ZKJtvhR2STp

🔔 Subscribe and hit the notification bell to catch every episode.

💭 Reflection question: When AI hands you a list of next actions, do they actually leave the chat and land in your trusted system?

🌐 Learn more about GTD coaching: gtdfocus.com

📩 Email us at info@gtdfocus.com

Follow Us on Social:

📸 Instagram: https://www.instagram.com/gtdfocus/

💼 LinkedIn: https://www.linkedin.com/company/gtdfocus/

🐦 Twitter: https://twitter.com/gtdfocus

GTD Focus is the exclusive provider of GTD® one-to-one coaching in the U.S. and Canada. Our coaches have logged tens of thousands of hours helping leaders, creatives, and professionals bring clarity and control to their commitments.

For more GTD resources, visit gettingthingsdone.com or subscribe to David Allen's YouTube channel.

#GettingThingsDone #Productivity #GTDCoaching #AIProductivity #NextActions

GTD Gems is entering a new chapter. GTD coach Meg Edwards is joined by Kerry Gallivan, who leads GTD Focus's GTD and AI programs, to introduce four new coaching programs and share one gem for the AI beginner and one for the agent power user.

Their shared message: AI can quietly create more work than it removes, and GTD is what keeps you grounded.

What You'll Learn in This Episode:

👉 Why AI can add more to your plate than it takes off, and how to notice it early

👉 Why clarifying, organizing, and human judgment matter even more when you use AI

👉 The four GTD + AI coaching programs, from the AI curious to people managing agents all day

🤖 Explore our new GTD + AI coaching programs:

👉 New to AI? Start here: https://gtdfocus.com/gtd-and-ai-tools-integration-program/

👉 Already using AI, leading a team, or managing agents: https://gtdfocus.com/gtd-and-ai-operating-system-program/

Timestamps:

00:00:03 GTD Gems Turns to AI

00:02:05 Four GTD + AI Programs

00:05:22 When AI Creates More Work

00:07:24 Knowing When Enough Is Enough

00:08:44 Wrap-Up and Resources

▶️ Watch the full GTD Gems playlist: https://www.youtube.com/playlist?list=PLRH9fEmS3ZFu5YBGGEdIg6ZKJtvhR2STp

🔔 Subscribe and hit the notification bell to catch every episode.

💭 Reflection question: When you use AI, are you leaving yourself enough time to clarify and organize what it generates?

🌐 Learn more about GTD coaching: gtdfocus.com

📩 Email us at info@gtdfocus.com

Follow Us on Social:

📸 Instagram: https://www.instagram.com/gtdfocus/

💼 LinkedIn: https://www.linkedin.com/company/gtdfocus/

🐦 Twitter: https://twitter.com/gtdfocus

GTD Focus is the exclusive provider of GTD® one-to-one coaching in the U.S. and Canada. Our coaches have logged tens of thousands of hours helping leaders, creatives, and professionals bring clarity and control to their commitments.

For more GTD resources, visit gettingthingsdone.com or subscribe to David Allen's YouTube channel.

#GettingThingsDone #Productivity #GTDCoaching #AIProductivity #ArtificialIntelligence

In this final solo episode of GTD Gems, GTD coach Meg Edwards announces a new direction for the series: exploring GTD in the age of AI alongside coach Kerry Gallivan, who leads GTD Focus's GTD and AI programs. To mark the shift, Meg reads from the Conclusion of David Allen's Getting Things Done, published 25 years ago. She also explains why a solid GTD practice is the foundation for adding anything new, including AI.

What You'll Learn in This Episode:
👉 Why David Allen built GTD on core principles that don't change with trends
👉 Why a solid GTD practice should come before any new tool, program, or AI workflow
👉 What's ahead for GTD Gems as Meg and Kerry explore GTD and AI together

Timestamps:
00:00:03 A New Direction for GTD Gems
00:00:57 Celebrating 25 Years and AI
00:01:38 Jumping to the Book's Conclusion
00:02:01 David Allen on Timeless Principles
00:02:47 Build Your Foundation First
00:03:45 What's Next with Kerry

▶️ Watch the full GTD Gems playlist: https://www.youtube.com/playlist?list=PLRH9fEmS3ZFu5YBGGEdIg6ZKJtvhR2STp

🔔 Subscribe and hit the notification bell to catch every episode.

💭 Reflection question: Is your GTD practice solid enough that you could add anything on top of it, including AI?

🌐 Explore GTD coaching programs and resources: gtdfocus.com

📩 Email us at info@gtdfocus.com

Follow Us on Social:
📸 Instagram: https://www.instagram.com/gtdfocus/
💼 LinkedIn: https://www.linkedin.com/company/gtdfocus/
🐦 Twitter: https://twitter.com/gtdfocus

GTD Focus is the exclusive provider of GTD® one-to-one coaching in the U.S. and Canada. Our coaches have logged tens of thousands of hours helping leaders, creatives, and professionals bring clarity and control to their commitments.

For more GTD resources, visit gettingthingsdone.com or subscribe to David Allen's YouTube channel.

#GettingThingsDone #Productivity #GTDCoaching #GTDandAI #GTDGems

In this GTD Gem, GTD coach Meg Edwards shares a passage from Chapter 4 of David Allen's Getting Things Done, "Getting Started: Setting Up Your Time, Space, and Tools." She explores why having your own dedicated workspace matters and why sharing one can create underlying stress.

What You'll Learn in This Episode:
👉 Why you need a system you use, instead of one you keep rebuilding
👉 How separate workspaces can ease tension between people sharing a home
👉 Why an in-tray is one of the simplest gifts you can give yourself

Timestamps:
00:00:03 Meg on GTD Chapter Four
00:00:21 A Workspace That's Truly Yours
00:00:55 Why You Shouldn't Share Space
00:01:49 The Spare-Bedroom Office
00:02:23 Your Cockpit and In-Tray
00:03:13 Revisit Chapter Four

▶️ Watch the full GTD Gems playlist: https://www.youtube.com/playlist?list=PLRH9fEmS3ZFu5YBGGEdIg6ZKJtvhR2STp

🔔 Subscribe and hit the notification bell to catch every episode.

💭 Reflection question: If you share a workspace with someone, what might you need to do to separate it?

🌐 Explore GTD coaching programs and resources: gtdfocus.com
📩 Email us at info@gtdfocus.com

Follow Us on Social:
📸 Instagram: https://www.instagram.com/gtdfocus/
💼 LinkedIn: https://www.linkedin.com/company/gtdfocus/
🐦 Twitter: https://twitter.com/gtdfocus

GTD Focus is the exclusive provider of GTD® one-to-one coaching in the U.S. and Canada. Our coaches have logged tens of thousands of hours helping leaders, creatives, and professionals bring clarity and control to their commitments.

For more GTD resources, visit gettingthingsdone.com or subscribe to David Allen's YouTube channel.

#GettingThingsDone #Productivity #GTDCoaching #HomeOffice #Workspace

Meg Edwards tackles a next action that shows up on almost every client's list: "decide" or "think about," sitting there untouched. Drawing from Getting Things Done, chapter 7 (page 181), Meg walks through David Allen's guidance on decision catalysts, and how a calendar reminder or tickler file can turn a stalled decision into something you can trust yourself to revisit.

What You'll Learn in This Episode:

👉 Why "decide" or "think about" items quietly stall on a next actions list

👉 David Allen's concept of "decide not to decide," and when it's okay

👉 How a calendar reminder or tickler file becomes a safety net you can trust

Timestamps:

00:00 Meet Meg: The Decision Gem

00:20 Why "Decide" Stalls On Your List

00:52 David Allen's Decide-Not-Decide Rule

02:51 Tickler Files and Calendar Triggers

03:25 Anchor Your Decision, Revisit Your Lists

▶️ Watch the full GTD Gems playlist: https://www.youtube.com/playlist?list=PLRH9fEmS3ZFu5YBGGEdIg6ZKJtvhR2STp

🔔 Subscribe and hit the notification bell to catch every episode.

💭 Reflection question: Is there any major decision for which I should create a future trigger?

🌐 Explore GTD coaching programs and resources: gtdfocus.com

📩 Email us at info@gtdfocus.com

Follow Us on Social:

📸 Instagram: https://www.instagram.com/gtdfocus/

💼 LinkedIn: https://www.linkedin.com/company/gtdfocus/

🐦 Twitter: https://twitter.com/gtdfocus

GTD Focus is the exclusive provider of GTD® one-to-one coaching in the U.S. and Canada. Our coaches have logged tens of thousands of hours helping leaders, creatives, and professionals bring clarity and control to their commitments.

For more GTD resources, visit gettingthingsdone.com or subscribe to David Allen's YouTube channel.

#GettingThingsDone #Productivity #DecisionMaking

Meg Edwards shares a GTD gem straight from a conversation with David Allen: why so many people still don't fully capture everything out of their heads, even after understanding the concept for years. Drawing from Chapter 10 of Ready for Anything, Meg unpacks the deeper, more uncomfortable reason behind the resistance, and the surprising relief that comes from facing it.

What You'll Learn in This Episode:
👉 Why your mind functions as a poor storage system, and what it's actually built for
👉 The hidden fear that keeps people from writing everything down
👉 How the "all factor" creates relief instead of overwhelm

Timestamps:
00:00 Meet Meg & David Allen's GTD Gem
00:20 Your Mind Is a Crappy Office
00:45 Ready For Anything, Chapter 10
01:34 The Fear Behind "Is This All There Is?"
02:34 The All Factor: Write It All Down
03:20 Wrap Up & GTD Resources

▶️ Watch the full GTD Gems playlist: https://www.youtube.com/playlist?list=PLRH9fEmS3ZFu5YBGGEdIg6ZKJtvhR2STp

🔔 Subscribe and hit the notification bell to catch every episode.

💭 Reflection question: How are you doing at getting everything out of your head, not just the easy stuff?

🌐 Explore GTD coaching programs and resources: gtdfocus.com
📩 Email us at info@gtdfocus.com

Follow Us on Social:
📸 Instagram: https://www.instagram.com/gtdfocus/
💼 LinkedIn: https://www.linkedin.com/company/gtdfocus/
🐦 Twitter: https://twitter.com/gtdfocus

GTD Focus is the exclusive provider of GTD® one-to-one coaching in the U.S. and Canada. Our coaches have logged tens of thousands of hours helping leaders, creatives, and professionals bring clarity and control to their commitments.

For more GTD resources, visit gettingthingsdone.com or subscribe to David Allen's YouTube channel.

#GettingThingsDone #Productivity #MentalClarity