Most of what lands in your inbox was never going to need you, so how do you find the few emails that do? In this GTD Gem, Meg Edwards and Kerry Gallivan show how to connect your email to the AI tool you already use and have it do the first pass: sorting messages into next actions, Waiting For, archive and delete. Nothing gets sent or deleted without your say, and you stay focused on what's actually actionable.

What You'll Learn in This Episode:
👉 Why connecting your email to your AI tool comes first, and how permissions keep you in control
👉 How to ask AI to sort your inbox the GTD way: next actions, Waiting For, archive and delete
👉 How to set a recurring scan so older emails don't quietly pile up

🤖 Explore our new GTD + AI coaching programs:
👉 New to AI? Start here: https://gtdfocus.com/gtd-and-ai-tools-integration-program/
👉 Already using AI, leading a team, or managing agents: https://gtdfocus.com/gtd-and-ai-operating-system-program/

Timestamps:
00:00 Email, AI and Your GTD Practice
00:33 Connect Your Email First
01:25 Sort Your Inbox the GTD Way
02:55 Rescan Emails That Just Sit There
04:38 Wrap-Up and Resources

▶️ Watch the full GTD Gems playlist: https://www.youtube.com/playlist?list=PLRH9fEmS3ZFu5YBGGEdIg6ZKJtvhR2STp

🔔 Subscribe and hit the notification bell to catch every episode.

💭 Reflection question: How much of your morning goes into finding the emails that are actually actionable, rather than acting on them?

🌐 Learn more about GTD coaching: gtdfocus.com
📩 Email us at info@gtdfocus.com

Follow Us on Social:
📸 Instagram: https://www.instagram.com/gtdfocus/
💼 LinkedIn: https://www.linkedin.com/company/gtdfocus/
🐦 Twitter: https://twitter.com/gtdfocus

GTD Focus is the exclusive provider of GTD® one-to-one coaching in the U.S. and Canada. Our coaches have logged tens of thousands of hours helping leaders, creatives, and professionals bring clarity and control to their commitments.

For more GTD resources, visit gettingthingsdone.com or subscribe to David Allen's YouTube channel.

#GettingThingsDone #Productivity #GTDCoaching #AIProductivity #EmailManagement

Most of us still use AI like a smarter search engine. In this GTD Gem, Meg Edwards and Kerry Gallivan explain why the real shift is giving AI a job instead of a question, with two simple ways to put it to work on your next actions. Plus a bonus gem to see how well your AI already knows GTD.

What You'll Learn in This Episode:
👉 Why AI is more than an enhanced Google search, and what changes when you give it a job
👉 How to turn meeting notes or email threads into a list of next actions to review
👉 Why you still do the clarifying and organizing, so nothing lands in your trusted system without your thinking

🤖 Explore our new GTD + AI coaching programs:
👉 New to AI? Start here: https://gtdfocus.com/gtd-and-ai-tools-integration-program/
👉 Already using AI, leading a team, or managing agents: https://gtdfocus.com/gtd-and-ai-operating-system-program/

Timestamps:
00:00 AI Is More Than Search
01:21 Turn Notes Into Next Actions
02:20 Find Missed Email Next Actions
03:17 Bonus Gem: Test Your AI
03:51 Same GTD, Any Tool

▶️ Watch the full GTD Gems playlist: https://www.youtube.com/playlist?list=PLRH9fEmS3ZFu5YBGGEdIg6ZKJtvhR2STp

🔔 Subscribe and hit the notification bell to catch every episode.

💭 Reflection question: What's one job you could hand AI this week instead of just asking it a question?

🌐 Learn more about GTD coaching: gtdfocus.com
📩 Email us at info@gtdfocus.com

Follow Us on Social:
📸 Instagram: https://www.instagram.com/gtdfocus/
💼 LinkedIn: https://www.linkedin.com/company/gtdfocus/
🐦 Twitter: https://twitter.com/gtdfocus

GTD Focus is the exclusive provider of GTD® one-to-one coaching in the U.S. and Canada. Our coaches have logged tens of thousands of hours helping leaders, creatives, and professionals bring clarity and control to their commitments.

For more GTD resources, visit gettingthingsdone.com or subscribe to David Allen's YouTube channel.

#GettingThingsDone #Productivity #GTDCoaching #AIProductivity #NextActions

In this second GTD + AI episode of GTD Gems, Meg Edwards sits down with Kerry Gallivan, Certified GTD Coach and AI Integration Expert, to explore next action thinking. Kerry shows how AI can turn rough, messy notes into a short list of clear next actions, and how one simple word, "remember," teaches your AI to follow your GTD standards every time. The part that doesn't change: you still set the priorities and move every action into your trusted system.

What You'll Learn in This Episode:

👉 How AI can turn unstructured notes into a concise list of next actions

👉 How the "remember" command teaches AI to start every next action with a verb and capture complete Waiting For items

👉 Why your priorities and your trusted system still belong to you, not the chat

🤖 Explore our new GTD + AI coaching programs:

👉 New to AI? Start here: https://gtdfocus.com/gtd-and-ai-tools-integration-program/

👉 Already using AI, leading a team, or managing agents: https://gtdfocus.com/gtd-and-ai-operating-system-program/

Timestamps:

00:00 Welcome: GTD Meets AI, Part Two

00:54 Messy Notes to Next Actions

01:49 Teaching AI to Start with a Verb

03:01 Keep Your Trusted System in Charge

03:22 Waiting For and "Remember"

04:47 Wrap-Up and Resources

▶️ Watch the full GTD Gems playlist: https://www.youtube.com/playlist?list=PLRH9fEmS3ZFu5YBGGEdIg6ZKJtvhR2STp

🔔 Subscribe and hit the notification bell to catch every episode.

💭 Reflection question: When AI hands you a list of next actions, do they actually leave the chat and land in your trusted system?

🌐 Learn more about GTD coaching: gtdfocus.com

📩 Email us at info@gtdfocus.com

Follow Us on Social:

📸 Instagram: https://www.instagram.com/gtdfocus/

💼 LinkedIn: https://www.linkedin.com/company/gtdfocus/

🐦 Twitter: https://twitter.com/gtdfocus

GTD Focus is the exclusive provider of GTD® one-to-one coaching in the U.S. and Canada. Our coaches have logged tens of thousands of hours helping leaders, creatives, and professionals bring clarity and control to their commitments.

For more GTD resources, visit gettingthingsdone.com or subscribe to David Allen's YouTube channel.

#GettingThingsDone #Productivity #GTDCoaching #AIProductivity #NextActions