Production gaps are often blamed on low case acceptance or insufficient diagnosis, but the real issue may begin with how the schedule is structured, protected, and maintained. In this episode, Kirk Behrendt talks with dental practice coach Ariel Siegel about identifying whether lost production begins in the schedule or the operatory. You will learn how reappointment systems, downtime monitoring, intentional scheduling, and future schedule protection can create more consistent production and smoother clinical days.

To understand where production gaps begin and what your team can do about them, listen to Episode 1063 of The Best Practices Show!

Main Takeaways

• Production problems may result from scheduling systems even when diagnosis and treatment acceptance remain strong.
• Constantly filling last-minute openings prevents administrative team members from completing other production-building activities.
• Filling schedule gaps with unsuitable appointments can disrupt the intended flow and energy of the clinical day.
• Strong reappointment systems help patients understand why they are returning and reduce future cancellations.
• Protecting the future schedule allows the team to maintain production goals and minimize bottlenecks.
• Monitoring doctor and hygiene downtime reveals both large openings and smaller gaps that accumulate throughout the day.
• Designing the schedule around provider energy and appointment type supports more consistent monthly production and revenue.

Snippets:

00:00 Metric Mondays Intro

01:19 Schedule vs Operatory

02:20 Why Gaps Happen

03:28 When It Goes Wrong

04:26 Scramble Fill Trap

06:51 Getting It Right

07:57 Protect Future Schedule

09:17 Design Around Energy

10:07 Action Steps Today

11:17 Resources and Wrap Up

11:57 Final Thanks and Outro

Guest Bio/Guest Resources:

Ariel has a master’s in healthcare administration and several years of dental experience in all aspects of the administrative roles within the dental office. Her passion is to work with dental teams to empower team members to realize their full potential in order to better serve patients, improve office systems to ensure a well-functioning team/office, and to help everyone have fun in the process!

Guest Resources:

https://www.actdental.com/free-resources/

More Helpful Links for a Better Practice & a Better Life:

• The Best Practices Show: https://www.actdental.com/podcast/
• Best Practices Association: https://www.actdental.com/bpa
• Upcoming Events & Workshops: https://www.actdental.com/events/
• Smile Source: https://www.smilesource.com/
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