E04 - Trace the Load: Simple Chain-of-Custody Routines That Survive Audits
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E04 - Trace the Load: Simple Chain-of-Custody Routines That Survive Audits
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James from The Quality Source breaks down a simple, repeatable field routine to prevent traceability failures that stop projects: tag, photo, log and handover. He illustrates how a missing tag on a stainless spool caused days of delay and shows a fast, auditable alternative that fits site workflows.
The episode explains what to tag, how to take three contextual photos, the minimal log fields auditors expect, and how to record custody with initials and a timestamp. The routine is designed to be completed in under 90 seconds per item and to survive audits without creating extra paperwork.
Listeners get templates, timing tips, and ways to handle bulk deliveries and edge cases so teams can keep projects moving and avoid non-conformances.
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