Get Organized at Work | Career, Leadership, Project Management, Productivity, Time Management cover art

Get Organized at Work | Career, Leadership, Project Management, Productivity, Time Management

Get Organized at Work | Career, Leadership, Project Management, Productivity, Time Management

By: Kayla Fahey-Ahrndt | MPH MLS (ASCP) SBB Laboratory Manager Healthcare Leader Scientist
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Are you easily distracted at work - struggling to keep tasks and projects organized?

Do you wish you could accelerate your career growth, but you feel held back due to unclear expectations or your lack of boundaries?

Are you tired of the vicious cycle of burnout and long to feel the peace that comes with doing fulfilling, impactful work?

I am so excited you’re here! This podcast is your go-to for all things career growth! You’ll learn productivity systems to help you get organized, plan ahead, and accomplish your work efficiently. You’ll increase your ability to anticipate problems at work and inside your team before they occur and increase your confidence to lead through them. Goodbye burnout, hello confident, proactive leadership!

Hey, I’m Kayla Fahey-Ahrndt, MPH, MLS(ASCP)SBB…but you can call me KFA! I’ve got 13+ years of professional healthcare leadership experience, and I have 9+ years of management experience. I’m a mama of 3 littles, wife and best friend to my hubby who is also in healthcare, and coffee and planner obsessed.

When I first stepped into my first professional leadership role, I was promoted quickly! At the time, I was a new mama and had way less experience than those I was leading. I knew I needed to learn and grow in order to succeed in my role.

I lacked work-life balance and had no boundaries. I experienced burnout quickly by trying to people please and do everything myself. I worked long hours and my relationships suffered as a result.

I finally realized that I needed simple, effective strategies to help me get organized and manage my competing priorities.

I created my own daily management tool which helped me get organized, manage stress, achieve work-life integration. I quickly became the go-to leader for innovative healthcare leadership, and I was promoted again!

If you are ready to implement sustainable systems and strategies to help you get organized, ditch the burnout, and finally get the recognition you deserve, grab your coffee or bubbly and press play on my show while you rock your spreadsheets! It’s time to dive in!Kayla Fahey-Ahrndt | MPH, MLS (ASCP) SBB, Laboratory Manager, Healthcare Leader, Scientist Career Success Economics
Episodes
  • 5 Signs You Need Better Organizational Systems at Work - Which One is Holding You Back? (Replay from March 2025)

    5 Signs You Need Better Organizational Systems at Work - Which One is Holding You Back? (Replay from March 2025)
    May 25 2026
    5 Signs You Need Better Organizational Systems at Work - Which One is Holding You Back?

    If your workday feels reactive, chaotic, mentally cluttered, or like you’re constantly trying to “catch up,” this episode is for you.

    In this rerun of one of the most impactful episodes of the Get Organized at Work podcast, Kayla Fahey-Ahrndt breaks down the hidden signs that your organizational systems at work may not actually be supporting you — even if you’re high-performing, motivated, and capable.

    You’ll learn how to recognize:

    • cognitive overload at work

    • invisible work and mental clutter

    • why your to-do list never feels done

    • the real cost of reactive workflows

    • signs your leadership systems are breaking down

    • how disorganization impacts stress, energy, and productivity

    • practical ways to create systems that actually reduce overwhelm

    Whether you’re a healthcare leader, manager, working professional, entrepreneur, or busy working mom trying to stay organized, this episode will help you identify where the friction is happening — and how to build systems that create clarity, calm, and momentum.

    If you’ve ever thought: “I’m working hard… so why does everything still feel messy?” this episode will help you understand why.

    🎧 Listen in for practical strategies around:

    • organizational systems

    • leadership systems

    • time management

    • task management

    • productivity for leaders

    • reducing overwhelm at work

    • proactive planning

    • workflow organization

    • leader standard work

    • creating structure that supports your brain

    Resources and next steps:

    🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist

    📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

    🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

    🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

    🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc

    🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y

    🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

    📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership): https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359

    Keywords: organizational systems at work, productivity systems, overwhelmed at work, leadership organization, time management for leaders, reduce overwhelm, mental clutter, workflow systems, organization for professionals, proactive leadership, leader standard work, task management systems, working mom productivity, healthcare leadership, OneNote organization
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    23 mins
  • Fix Your Energy: Systems to Stop Burnout and Protect Your Time as a Leader

    Fix Your Energy: Systems to Stop Burnout and Protect Your Time as a Leader
    May 18 2026
    Fix Your Energy: Systems to Stop Burnout and Protect Your Time as a Leader Feeling exhausted, overstimulated, and constantly behind — even when you’re trying to stay organized? In this episode of Get Organized at Work, I’m sharing why the real productivity problem for most leaders and working professionals isn’t actually time management… it’s energy management. We talk about: Why traditional productivity advice often failsThe hidden energy leaks draining your focus and motivationHow meetings, constant context switching, and reactive work create burnoutThe “50% meeting rule” and why protecting your calendar mattersSystems to proactively manage your mental, emotional, and physical energyHow to rebuild your energy when you feel depletedWhy organized leaders think differently about productivityCreating workflows, routines, and boundaries that actually support your life I’m also sharing practical leadership systems I use inside my weekly planning process, Leader Standard Work, OneNote Hub, Microsoft Planner workflows, and proactive scheduling strategies that help reduce overwhelm and decision fatigue. If you’ve been feeling tired, reactive, overstimulated, or stuck in survival mode — this episode will help you reset and build systems that support sustainable success. 📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership): https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359 Resources and next steps: 🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist 📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas 🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y 🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o 📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership): https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359 HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link🛒Shop My Amazon Storefront CONNECT WITH KAYLA: 📱Join My Podcast Community and App for Professionals 🗞Get My Newsletter Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/ Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos Keywords energy management for leaders, burnout prevention, leadership productivity, time management for professionals, organized leadership, how to stop feeling overwhelmed, systems for leaders, proactive leadership, Leader Standard Work, OneNote productivity, Microsoft Planner workflow, work-life balance, leadership podcast, productivity systems, workplace burnout, energy management vs time management
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    13 mins
  • The Tool Isn’t the Problem: Why Most Professionals Still Feel Overwhelmed

    The Tool Isn’t the Problem: Why Most Professionals Still Feel Overwhelmed
    May 11 2026
    The Tool Isn’t the Problem: Why Most Professionals Still Feel Overwhelmed Do you feel overwhelmed at work even though you’ve tried every productivity app, planner, or organization tool out there? In this episode of the Get Organized at Work podcast, healthcare leader and systems expert Kayla Fahey-Ahrndt shares a powerful realization after leading a Microsoft Teams and leadership systems workshop: the tool usually isn’t the problem. Most professionals think they need: another productivity app a better task manager more tech tutorials or the perfect digital planner …but what they actually need is a proactive system that creates visibility, clarity, and reduced mental overload. Kayla dives into: why organization without intention still creates chaos the hidden mental load professionals carry every day why your brain should not be your task manager how proactive leaders build “second brain” systems the difference between reactive vs proactive leadership how to reduce overwhelm at work with intentional workflows why dashboards, OneNote, Planner, and visual systems work when paired with the right mindset and how to stop relying on memory to manage your work and life If you’ve ever felt: mentally scattered reactive all day overloaded by meetings, emails, and follow-up or frustrated that productivity systems never seem to “stick”… this episode will completely shift the way you think about organization and leadership. Plus, Kayla shares details about her upcoming live community workshop where she’ll walk through the major cogs of an intentional work operating system and help professionals build systems that actually reduce overwhelm in real life. --- ✨ 📢Want to go deeper? Join the Get Organized at Work Community where the Ultimate OneNote Hub is included, and join our upcoming live webinar on Leadership + Q&A - 📅Tuesday, May 12th at 5pm Central. Inside my Get Organized at Work community, I’m hosting a live workshop this Tuesday where we’re going to actually BUILD the core cogs of your work operating system together. We’re going to walk through: the major buckets I think every professional needshow to get work out of your headhow to define your systemsand how to create visibility around your priorities so you feel more grounded and less reactive at work. So if you want support, accountability, and practical systems you can actually use in real life… I would absolutely love to have you inside the community. -- Resources and next steps: 🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist 📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas 🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y 🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o 📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership): https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359 HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link🛒Shop My Amazon Storefront CONNECT WITH KAYLA: 📱Join My Podcast Community and App for Professionals 🗞Get My Newsletter Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/ Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos Keywords: productivity systems, proactive leadership, organization systems, leadership workflows, OneNote organization, Microsoft Planner, reduce overwhelm at work, second brain system, leadership organization, task management, workplace productivity, intentional organization, mental load, organized leadership, time management for leaders, dashboard systems, professional organization, leadership systems, work organization, digital organization
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    12 mins
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